1. Registrar
MIELI Without Borders ry
mieli [dot] ilmanrajoja [at] gmail [dot] com
2. Name and contact details
Anna Lenkewitz-Salminen, Chairperson
anna [dot] mieli [dot] ilmanrajoja [at] gmail [dot] com
3. Registration name
Member Registry
4. Purpose and legal basis for personal data processing
The basis for processing personal data is the association’s obligation under the Association Act to maintain a list of members, to take care of member services and member communication, and, services and communication for those who have registered as volunteers.
The purpose for processing personal data is for example:
- Member services
- Member communication
- Communication and information related to association activities
- Fundraising
- Electronic and direct marketing (only for those who have given consent)
5. Personal data to be processed
The membership register of MIELI Without Borders is stored in the membership register maintained by the central organization as follows:
- Membership start date (acceptance of the member by the board of the local mental health society)
- Name and address
- Email address
- Phone number
- Type of membership
- Year of birth
- Occupation
- Member payment information
- Possible direct marketing prohibitions and/or consents
- Any other information collected separately with the consent of the registered person (participation in MIELI Without Border’s events or activities, for example).
6. Information sources
We receive information primarily from the following sources: e.g. from the registrar itself, the population register, authorities, and other similar reliable parties.
In addition, personal data can be collected and updated for the purposes described in this data protection statement also based on information received from entities belonging to the same federal community, publicly available sources and authorities, or other third parties within the limits of the applicable legislation.
This is the centralized membership register of MIELI Mental Health Finland.
7. Data handling and transfers
MIELI Without Borders (MwB) is the administrator of the membership register and member information is stored in the centralized member register of MIELI Mental Health Finland. MIELI Mental Health Finland acts as the processor of the membership register when invoicing membership fees, changing members’ information or deleting a member’s contact information in accordance with the notification of MwB. The information is used by both the central organization and MwB for the purposes described above.
We do not hand over the register information to external parties.
We do not transfer personal data outside the EU/EEA area.
8. Data protection and retention periods
Only named persons are entitled to use the system containing personal data. Each user has their own username and password for the system. The information is collected in databases that are protected by firewalls, passwords, and other technical means. The databases and their backups are located in locked rooms and only certain pre-designated persons can access the data.
We store personal data for at least the duration of the membership, taking into account the requirements of legislation and authorities, e.g. accounting legislation, special legislation regarding the data of data subjects, and archiving requirements.
The registrar assesses the necessity of storage regularly, taking into account the applicable legislation. In addition to this, the controller takes reasonable measures to ensure that no incompatible, out-of-date, or incorrect personal data is stored in the register. The controller will correct or destroy such information without delay.
9. Rights of the data subject
The registered person has the right to check the information about themselves stored in the personal register and to demand the correction or deletion of incorrect information if there are legal grounds for doing so. The data subject also has the right to withdraw consent or change it.
In accordance with the data protection regulation, the data subject has the right to object to or request the restriction of the processing of personal data and to file a complaint about the processing of personal data with the supervisory authority.
For special personal reasons, the data subject also has the right to object to processing actions. The data subject must specify the special situation in which they object to the processing. The registrar can refuse to implement a request for objection only on the grounds set out in the law.
If MIELI Without Borders processes personal data for direct marketing, the data subject also has the right, at any time and free of charge, to object to the processing as far as it relates to direct marketing.
10. Contacts
All contacts and requests regarding this statement must be made in writing or in person to the contact person named in point two (2).
11. Changes to the data protection statement
If we change this statement, we will make the changes visible and the date the statement was changed. If the changes are significant, we can also inform you about them in other ways, such as by e-mail or by posting a notice about it on our website. We recommend that you visit our website regularly and take note of any changes in the description.
